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Microsoft Project Server Subscription Edition is a flexible on-premises solution for project portfolio management and everyday project management. Microsoft Project Server Subscription Edition is a flexible on-premises solution for project portfolio management and everyday project management. Project licensing is confusing! Let Advisicon help you through identifying the most cost-effective way to license your users.


Microsoft Project Online: Pros, Cons and Free Alternatives


As far as getting status updates from your team, you could purchase Project Standard for each team member; however, giving each of your team members a license of Project Standard can be prohibitively expensive. In that case, project managers will typically print out copies of the project plan and get status updates on paper, or during regular team meetings, and update the project plan themself.

Project Professional provides more features than Project Standard. One of the major reasons for choosing Project Professional over Project Standard is its ability to connect to Project Server. Connecting to Project Server enables you to gain a portfolio-level view and give View, Update, or Edit access to project team members. In addition to delivering portfolio-level capabilities, Project Professional also provides the ability to manage resources and collaborate with your team via Skype for Business.

Project Server gives you the ability to execute your business at a project portfolio level. While Project Professional is deployed in various businesses and can operate in a silo, Project Server allows you to bring all the various projects together, and give View, Access, or Edit rights to team members and executives across the organization. Potentially, these two types of CALs are priced differently and might have different use rights check your licensing agreement.

Typically, each user and each device needs one CAL. Watch the demo to see how you can more effectively manage your team, projects, and processes with real-time work management in Smartsheet. Watch a free demo. First of all let’s clarify the difference between Project Professional and Project Pro for Office Both are pretty similar products, except that Project Professional is an on-premise product and Project Pro for Office is a cloud product. While both versions are clients installed on your PC, the major difference is how they are updated.

If you have a Software Assurance agreement with Microsoft, you get new versions of Project Professional when new versions are launched by Microsoft typically, once every few years. With Project Pro for Office , you do not need to worry about manual updates. If you’ve enabled automatic updates, Microsoft will keep updating the installed client on your PC on a recurring basis. Another major difference is number of installations. Typically, one license of Project Professional gives you the ability to install on one PC.

One of the main reasons for choosing Project Pro for Office is the ability to connect it to Project Online. This enables you to gain insight into the portfolio-level view, and give View, Update, or Edit access to project team members. In addition to delivering portfolio-level capabilities, Project Pro for Office provides the ability to manage resources and collaborate with your team via Skype for Business. For these teams, adding a minor cost for online additions of their desktop project management tools is a great way to get their Microsoft Project plans online.

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However, MS Project Online has major drawbacks for everybody else. The desktop version of Microsoft Project has long been the standard for project managers, so much so that many are incredulous that there are viable MS project online alternatives. Yes, there really are affordable project management software alternatives with all the power of MS Project and without all the frustrations. ProjectManager is also completely compatible with Microsoft Project for teams who have Project Server and Sharepoint, but need to be able to share their plans online.

Ready to try it for yourself? Learn more about Project Server licensing and software requirements. If you are purchasing fewer than five copies of Project Professional or Project Standard , you may purchase them through resellers and retailers, such as the Microsoft Store.

For licenses acquired through Volume Licensing, the terms and conditions for how you can use the software are defined in the Commercial Licensing Terms and the Product List documents. Find information for: IT pros Developers.

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Planview PPM Pro. Showing reviews based on the current filters. Reset all filters. David Tate, PMP. Project Manager at a computer software company with 5,, employees. Real User. Provides holistic reporting and allows us to keep track of what’s going on with projects. Pros and Cons. Basically, it sits on SharePoint.

So, every time we create a project, a new project site is created within that SharePoint environment, which is a very good document repository. It allows us to create issues and risks lists and additional functionality to keep track of what’s going on with projects. In the older on-prem versions, reporting was lackluster, to say the least. Project Online has a better handle on that. However, we will still be using Qlik Sense.

We’re also looking at an add-on app from a company called OnePlan that adds some additional functionality where Microsoft is not as clean in its approach for things such as portfolio management and some of the trends analysis. What is our primary use case? I work extensively with Microsoft Project Server.

We are currently on the on-prem version, which is currently two versions back. We are in the process of migrating to Project Online, which will in the Microsoft cloud. We use Project Server to track enterprise-level projects and implement projects. As a financial institution or credit union service organization, we have over 1, member credit unions. We use Project Server to manage our enterprise projects where we’re building, modifying, and maintaining products, which are then implemented by our implementations teams.

They use Project Server for their checklists and for their project management during implementations. We also use it to track costs in our enterprise projects. How has it helped my organization? It brings all the information and all the data about our projects into one location. It helps us in providing holistic reporting and trends analysis across projects through the entire enterprise.

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What is most valuable? Project schedule management is very good. What needs improvement? The reporting aspects can be improved, which is one of the reasons why I’m using Qlik Sense. However, we will still be using Qlik Sense as the licensing model for native PowerBI reporting is a bit restrictive and expensive for a small enterprise under users of the tool. We’re also looking at an add-on app from OnePlan that adds additional functionality and thord party app connectors as Microsoft is not as clean in its approach for functions such as portfolio management and some of the trend analysis we need.

Buyer’s Guide. Learn what your peers think about Microsoft Project Server. Get advice and tips from experienced pros sharing their opinions. Disclosure: I am a real user, and this review is based on my own experience and opinions.

Luis Alejandro Sarmiento. Simple user experience with good usability and accessibility. The usability is excellent. The scalability capabilities could be improved upon. While the solution is less expensive than Broadcomm’s Clarity, it more expensive than Planview. That said, I’m unsure of the exact pricing or how often we pay licensing. We are Microsoft Partners.

The versions. On a scale from one to ten, I would rate it at an eight. Microsoft Azure. Disclosure: My company has a business relationship with this vendor other than being a customer: Partner. Lingaraj Misra. Stable with good collaboration capabilities but lacks insights around cost and budget.

The Excel interface is very good. The stability of the version is quite good. We’ve been using the solution for around six years or so.

We started using it in The deployment took around seven to ten days. Deployment took really a long time. We used partners. They were a Microsoft partner. The solution offers a subscription-based pay-as-you-go model. We are simply a customer and an end-user.

Harun Kara. Excellent documentation, good technical support, and pretty stable. The solution is very good at helping you pick which project to move forward with.

The stability has been pretty good. We’ve found that the solution can scale if we need it to. The installation is fairly straightforward. The documentation on offer is excellent. Technical support is very responsive – particularly on critical tickets. I’ve been using the solution for three years at this point. The stability is okay. There aren’t bugs or glitches. It’s reliable. There’s also excellent documentation, which I would rate at a nine out of ten. Overall, I would rate the solution at an eight out of ten.

We’re mostly happy with the product. Affordable and easy to use with a straightforward setup. We primarily use the solution purely for project management. The solution’s ease of use is its most valuable aspect. The initial setup is straightforward.


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